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POSITION
(Title):
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Casual Health Records Technician
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DEPARTMENT/SERVICE
AREA:
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Health Records
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SITE:
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La Verendrye General Hospital
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WAGE:
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CUPE 4807 Pay Schedule
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The Health Records Department has an opening for a Casual
Health Records Technician position. The successful candidate must be able to
meet the normal requirements of the job and possess the following
qualifications:
QUALIFICATIONS NECESSARY:
- Grade 12 or equivalent acceptable to the Corporation;
- Registered Certified Health Information Management professional;
- Current membership with the Canadian Health Information
Management Association (CHIMA);
- Entry level technician willing to expand job knowledge and
skills, experience is an asset.
- Understands and maintains confidentiality;
- Excellent organizational skills;
- Proficient use of computer software, including Word and Excel;
- Effective communications skills, both verbal and written;
- Ability to perform varied tasks with minimal supervision;
- Dependable with an excellent attendance record;
- Physically capable of performing the essential duties of the job.
BASIC
RESPONSIBILITIES:
Under
the direction of the Supervisor Health Records & Registration is
responsible for coding, abstracting and submission of Health Records
information using ICD-10-CA/CCI Coding Classification System/Coding Standards.
Under the guidance of the Supervisor of Health
Records and Registration is responsible for Medical/Legal Release of
Information.
GENERAL DUTIES:
1. Attend and participate in Inservice educational
sessions and on-the-job training programs, workshops, seminars, as approved.
2. Promote goals and objectives of the
corporation.
3. Adhere to the Occupational Health & Safety
programs, standards and practices.
4. Adhere to policies and procedures.
5. Adhere strictly to principles of
confidentiality.
6. Promote continuous quality improvement
principles and participate in ongoing activities.
7. Other duties as directed by the Supervisor Health Records & Registration/designate.
BASIC
RESPONSIBILITIES:
1. Assist
in preparation, downloading and distribution of statistical data.
SPECIFIC
DUTIES:
ICD-10-CA/CCI
CLASSIFICATIONS
- Code and abstract Health Records using ICD-10-CA/CCI Coding
Classifications Systems and standards for Discharge Abstract Database
(DAD) and National Ambulatory Care Reporting System (NACRS).
- Perform data quality checks on DAD and NACRS data prior to
submission to Canadian Institute for Health Information (CIHI).
- Perform month end balance of DAD and NACRS data prior to
submission to Canadian Institute for Health Information (CIHI).
- Submit data via the CIHI Web site, relating to DAD and NACRS
meeting CIHI and Ministry of Health and Long-Term Care submission
schedule.
- Receive error messages from CIHI, correct and resubmit
corrections to CIHI.
Release of Legal/Medical Information
· Receipting and Logging of all Medical/Legal Information Requests.
· Responding to and preparing of all Medical/Legal Information Requests.
· Maintaining all files related to release of information.
· Preparing and submitting invoice for Business Office.
· Obtain proper patient consent.
Statistical
· Prepare monthly Release of Information report.
· Assist Supervisor of Health Records & Patient Information Services
in the preparation and distribution of statistical reporting.
Quantitative and Qualitative
Analysis of Patient Records
- Perform Quantitative Analysis on all in-patient
records to identify deficiencies.
- Prepare and distribute deficiency slips for Nursing
Deficiencies.
- Enter all Physician Deficiencies in the Physician
Deficiency Log and place charts on Incomplete Record Shelf and/or in
Physicians Deficiency Folder accordingly.
- Perform recheck on patient records once physician has
completed, process chart accordingly and make adjustments to the
Physician’s Deficiency Log.
- Prepare and distribute Physician Deficiency Letters on
a bi-weekly basis.
REPORTING:
· Assist Director
Health Informatics & Privacy in various chart audits
WAGE GRID
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Effective Date
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Step 1
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Step 2
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Step 3
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Step 4
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Step 5
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2025-09-29
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$29.46
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$30.56
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$31.68
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$32.83
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$34.64
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POSITION AVILABLE:
· This Casual position will
commence: As soon as possible.
·
CONDITIONS OF EMPLOYMENT:
- Human
Resource Policies
- Corporation
Policies
- Departmental
Policies
- Union
Contract