Join Our Team

Qualifications Required:

• Grade 12 Secondary School Diploma or equivalent.
• Completion of a two year, post secondary program in Human Resources, Business, or an equivalent combination of education and experience will be considered.
• Canadian Payroll Certification preferred; successful candidates will be expected to obtain certification within a reasonable period if not already certified.

• 1 to 2 years of experience in payroll, data entry, or working in a public sector, hospital, or unionized environment is required.
• Demonstrated experience working with collective agreements.
• Demonstrated experience working in a payroll and/or Human Resource Information System (HRIS) program.
• Demonstrated ability to function under deadlines, work independently and cope with high volume of work.
• Strong written and verbal communication skills an asset.
• Excellent interpersonal skills, and proven ability to develop working relationships required.
• Must be physically capable of performing the essential duties of the position.
• Carry out all work assignments safely and be knowledgeable of and in compliance with relevant regulations, policies and procedures.
• Excellent knowledge of relevant legislation, especially the Employment Standards Act (ESA).

Attributes:

• The Payroll Clerk is required to:
• Work independently;
• Be dependable, versatile, highly motivated, competent, cooperative;
• Show initiative and be a creative thinker;
• Be innovative, illustrate superior communication skills, maintain strong interpersonal relationships;
• Possess effective organizational skills; and
• Possess a high degree of confidentiality, honesty, integrity and trustworthiness;
• Work co-operatively with payroll, human resources and finance teams.

General Accountabilities:

• Supports and assists in the day-to-day processing of payroll and benefits in compliance with legislation, policies, and collective agreements, ensuring accuracy and timelines are met.

Specific Accountabilities:

• In compliance with internal controls, collective agreements, legislation, policies & procedures, business practice, the Payroll Clerk:

• Supports payroll processing including timesheet auditing, verification, earnings calculation, and deduction processing.
• Ensures payroll is documented, authorized/approved, accurate and submitted in a timely and efficient manner.
• Participates as part of the payroll team who maintain effective and efficient centralized day-to-day payroll functions.
• Perform regular reconciliations and audits of payroll data and processes to ensure accuracy, data integrity, and compliance, including reviews of timecards and hours used in pay calculations.
• Monitor salary and wages to ensure correctness and compliance.
• Assist with onboarding and providing guidance to employees and managers regarding payroll and benefits questions.
• Prepare and distribute payroll-related reports for internal and external stakeholders as required.
• Thorough understanding of payroll-related legislation, collective agreements, standards, policies and procedures.
• Assists and supports grievance procedure if relevant to payroll.
• Collaborates on the development, review, and maintenance of standard operating procedures and policies for payroll and HRIS. Provides payroll support to staff, management, and end users, including interpretation of contracts, legislation, and policies.
• Liaise, engage, consult and collaborate with management, staff, and external stakeholders, as required.

• Maintain team oriented, cohesive and integrated environment with staff, management, partners and stakeholders.

• Participate in quality assurance efforts related to payroll accuracy and compliance.

• Assist with annual financial audits by providing required payroll documentation.
• Attend meetings as required to provide payroll-related input.
• Perform other duties not specifically mentioned in the policies, procedures or job descriptions or that may, from time to time, be assigned.

     · Administers employee group benefits and the HOOPP pension plan, including enrollments, terminations, leaves, changes, and contribution management. Ensures accurate and timely processing, reporting, and compliance with policies, legislation, and collective agreements.     

     · Provides support and education to employees regarding benefit and pension eligibility, responds to inquiries, liaises with external providers, and maintains up-to-date records in payroll and HRIS systems.

Conditions of Employment

•      Human Resource Policies
•      Corporate Policies
•      Department Policies